Student Champion Scheme: Terms and Conditions

1. About these terms

1.1 These terms govern the Lab Thread Student Champion Scheme (the "Scheme"), run by Lab Thread Limited, a company registered in England and Wales with company number 15924652 whose registered office is at MEPC Silverstone Park, Innovation Centre, Silverstone Park, Towcester, NN128GX ("Lab Thread", "we", "us").

1.2 By accepting a place on the Scheme, you ("you", the "Student") agree to these terms. If you do not agree, please do not take part.

2. Definitions

• User: a person in a Referred Lab who has a confirmed Lab Thread account using an institutional email address.
• Engagement Reward: £100 paid in accordance with clause 6.3.
• Recorded Activity: creating or editing content on the Lab Thread platform, including (but not limited to) setting up a project, uploading or editing a molecular biology design, inputting an electronic lab notebook record/ entry, or an inventory or sample entry. For the avoidance of doubt, logging in alone does not count.
• Referral Code: the unique link or code we give you to identify the labs you introduce.
• Referral Reward: £100 paid in accordance with clause 6.2.
• Referred Lab: a Research Group or Lab that creates a new Lab Thread workspace using your Referral Code and meets the conditions in section 6.1.
• Research Group or Lab: a group of researchers working under one principal investigator or lab head at a university or research institution.
• Rewards: Referral Reward or Engagement Reward.

3. Eligibility

3.1 To take part, you must, for the whole time you are on the Scheme:

• be at least 18 years old;
• be registered as a domestic student at a university in the United Kingdom and not be residing in the UK on a Student Visa or any other visa route that prohibits self-employed income, commission earnings, or referral payouts;
• not be employed by your university or institution in a role that involves choosing, approving or purchasing software or laboratory supplies.

3.2 It is your responsibility to check that taking part is allowed by your university's policies and by the terms of any studentship, scholarship, or funding you hold, and to make any declarations they require.

3.3 Lab Thread employees, contractors and their immediate family members are not eligible.

3.4 We may ask you for reasonable evidence of eligibility at any time. If you stop being eligible, you must tell us promptly. Rewards that became due while you were eligible will still be paid.

4. Joining and leaving

4.1 Places on the Scheme are offered at Lab Thread’s discretion. Registering interest does not guarantee a place.

4.2 You may leave the Scheme at any time by telling us in writing. Rewards already earned under section 6 will still be paid,

5. Our relationship with you

5.1 The Scheme is a reward scheme. It is not a contract of employment, a worker contract, an agency or a partnership, and nothing in these terms creates one. Your participation in the Scheme constitutes acceptance of a promotional opportunity and does not form an employment, agency, or worker relationship.

5.2 You are under no obligation to introduce any Research group or Labs, to work any hours, or to meet any targets. You decide whether, when and how you promote Lab Thread, subject only to section 8.

5.3 We will not supervise or direct how you take part. We may offer optional information about Lab Thread to help you answer questions.

5.4 You have no authority to make promises, agree prices or terms, or enter into any agreement on Lab Thread's behalf. Questions you cannot answer should be passed to us at info@labthread.com

5.5 Being an Ambassador does not entitle you to any other payment, benefit or future work from Lab Thread.

6. Referred Labs and Rewards

6.1 A Research Group counts as a Referred Lab only if all of the following apply:

• its workspace was created using your Referral Code;
• it is a genuine Research Group at a university or research institution, using institutional email addresses;
• it did not already have, and had not previously had, a Lab Thread account, and was not already in active discussion with Lab Thread before your referral; and
• it has been approved by Lab Thread through our normal account approval process.

6.1A Your own Research Group can count as a Referred Lab, as long as it meets all of the conditions in 6.1.

6.2 You will qualify for the Referral Reward in the event of at least two (2) Users signing up to Lab Thread’s software from a Referred Lab. Your own sign up will not count as one of the qualifying Users and you will not be able to use your own Referral Code.

6.2.1 The “Referral Qualification Date” will be the date on which the second User from the Referred Lab signs up for Lab Thread’s software.

6.3 You will qualify for the Engagement Reward if, in each of the three (3) consecutive one-month periods starting on the Referral Qualification Date:

(i) the Referred Lab still has at least two (2) Users and;
(ii) there are at least ten (10) instances of Recorded Activity in its workspace.

6.3.1. The Recorded Activity can be done by any of the Referred Lab’s Users, including just one of them. However, Recorded Activity on your own account will not count towards User Recorded Activity for the purposes of the Engagement Reward.

6.3.2 The Engagement Reward becomes due at the end of the third month after the Referral Qualification Date.

6.4 Only one Referral Reward and Engagement Reward are payable for each Research Group or Lab notwithstanding the number of workspaces, users or Student Champions involved.

6.4.1 If more than one Student Champion claims the same lab, any earned Rewards go to the Student Champion whose Referral Code was used, and Lab Thread’s decision is final.

6.5 Whether any Rewards are due is decided using Lab Thread's own platform records and at Lab Thread’s absolute discretion. You will not be given access to Referred Labs' data or content; we will tell you only whether each Reward condition has been met.

7. Payment and tax

7.1 We will send you Rewards by direct bank transfer to your chosen bank account within 30 days of the end of the month in which the Rewards became due.

7.2 Clause 7.1 is subject to you providing us with accurate bank details. Lab Thread is not responsible for delays caused by incorrect details.

7.3 All Rewards paid under this Scheme are non-employment promotional payouts and do not constitute wages, salary, or remuneration from employment. Students are independent scheme entrants and are not employees, workers, agents, or partners of Lab Thread.

7.4 You retain sole responsibility for determining, declaring, and paying any personal income tax, National Insurance, or other statutory liabilities that may arise under applicable UK tax regulations in connection with the receipt of any Rewards. Lab Thread will not withhold tax or make National Insurance contributions on behalf of Students.

8. Conduct and disclosure

8.1 You must always disclose that you are rewarded. Whenever you recommend or promote Lab Thread, in person, by email, on social media or anywhere else, you must make clear that you receive Rewards from Lab Thread for sign-ups. Use this wording, or wording that is equally clear:

"I'm a Lab Thread Student Champion, which means I get a reward if your lab signs up through my code."

On social media, posts must also be labelled clearly as advertising (for example "#ad") at the start of the post.

8.2 You must:

• describe Lab Thread honestly and accurately, and not make claims about its features, pricing, security, certifications or compliance beyond the information we give you;
• follow your university's rules, including any rules on commercial activity, use of mailing lists, notice boards and premises;
• respect people's choice not to sign up, and not pressure, mislead or offer any inducement to anyone to sign up;
• not share or pay any part of your Rewards with the people or Labs you refer;
• not send unsolicited bulk emails or messages, or buy or use contact lists; and
• not create accounts in other people's names or encourage anyone to create accounts that will not genuinely be used.

8.3 You must not offer or give anything of value to any university employee in connection with a decision to use or buy Lab Thread.

9. Brand, confidentiality and data protection

9.1 You may use the Lab Thread name and materials we provide to you only to promote the interests of the Scheme in line with these terms. You must not alter our logo, create your own Lab Thread-branded materials or paid advertising, or register any domain or social media account using our name, without our written permission.

9.2 Any non-public information we share with you about Lab Thread is confidential and must not be shared.

9.3 You must not collect or pass to us personal information about other people, such as names and email addresses, unless they have asked you to. Instead, you should:

9.3.1 give them your Referral Code so that they can sign up themselves;

9.3.2 ask them to contact Lab Thread directly using the form or email address on our website; if they later use your Referral Code to sign up it will still count towards your Referral Reward.

9.4 We will process your personal data in line with our privacy notice https://www.labthread.com/privacy-policy, for the purposes of running the Scheme, verifying eligibility and paying Rewards.

10. Fraud, misuse and breach

10.1 We may withhold or cancel rewards, and remove you from the Scheme, if we believe you have breached these terms, given false information, or tried to obtain Rewards for Labs that are not genuine.

10.2 Lab Thread reserves the absolute right to verify referrals, audit activities, withhold payouts, or disqualify participants suspected of fraudulent tactics.

10.3 If any Rewards were paid as a result of fraud, false information or a breach of section 8, you must repay the value of it on request.

10.4 We may investigate any referral and ask you for information to support a claim.

11. Changes to the Scheme and removal

11.1 We may change these terms, or suspend or end the Scheme or your participation in the Scheme, by giving you at least thirty (30) days' notice by email. Changes or termination of the Scheme will not impact Rewards that have qualified or are in the process of qualifying at the time the Scheme changes or ends.

12. Liability

12.1 Lab Thread is not liable for system errors, broken Referral Codes, untracked sign-ups, or website downtime that impacts scheme participation.

12.2 To the maximum extent permitted by UK law, Lab Thread shall not be liable for any indirect, consequential, or lost opportunity damages.

12.3 Lab Thread’s total liability to the Student shall not exceed the value of any unpaid, validly earned Rewards due under these Terms.

12.2 Nothing in these Terms limits liability for death or personal injury caused by negligence, fraud, or rights protected by UK law.

13. General

13.1 These terms are the whole agreement between you and Lab Thread about the Scheme.

13.2 You may not transfer your place on the Scheme or your rights under these terms to anyone else.

13.3 These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.

13.4 Questions about the Scheme: info@labthread.com.